November 2008
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Swimming Manawatu Management
Committee Minutes
Committee Minutes
Friday, November 7, 2008
Friday, September 19, 2008
Sun 7th Sept
Minutes of the Management Committee Meeting
of Swimming Manawatu held on Sunday 7th September 2008 at 7.00pm
at
Present:
Linda Bartosh, Geoff Bilton,
Apologies:
Dianne Farmer/
CARRIED
MOVED that
Dianne Farmer/ Geoff Bilton
CARRIED
Minutes:
MOVED that the minutes of the previous meeting be taken as circulated.
Dianne Farmer/
CARRIED
Matters Arising:
1. Charlie reported that 1 of the 2 missing tracksuit jackets has now been located and returned.
2. Additional tracksuit jackets have been ordered and received.
3. Charlie reported that there has been quite a lot of interest so far in the Sue Newth aspect of the carnival that Ice Breaker Aquatics are organising.
4. Coaching Weekend. Charlie reported that he has met with
5. Summer Open and Age Group Medals have been ordered for delivery in October.
MOVED that the minutes be taken as a true and correct record.
Geoff Bilton/
CARRIED
Correspondence:
Inwards Correspondence
1. Application to Sit Timekeeper Exam – C Rose
2. Kiwi West Swimmers out of Centre
3. Application for Transfer – M Beshlawai
4. Te Manawa – What's On
5. C Greenem – NZ Spring Team Manager Application
6. Sport Manawatu – Secondary School Sports Awards
7. Pronto Watch & Clock Co – Flyer
8. Application for Transfer –
9. Application for Transfer – L McKnight
10. Application for Transfer – K McKnight
11. Kiwi West Aquatics – Swimmers out of Centre
12. PNASC – Swimmer out of Centre
13. Te Kawau – Swimmer out of Centre
14. Dannevirke Swimming Club – Carnival / Registration Queries
15. SNZ – School of Coaching Information
16. SNZ – School of Coaching Enrolment Form
17. SNZ – Press Releases –
18. Ice Breaker Aquatics – Requesting Permission to Use Centre Equipment
19. SNZ – Database Implementation
20. Sport Manawatu – Upcoming Events Promotion
21. T Field – NZ Spring Team Manager Application
22. Application for Transfer –
23. Pub Charity – PNCC Gambling & NZ Racing Board Venue Policy Review Submission
24.
25. Swimming Taranaki – Handbook
26.
27. Dannevirke Swim Club – Advising of Cancellation of October Carnival
28. Levin Aquatic Centre – Confirmation of Pool Bookings
29. Dolphin Swimming Club – Requesting Permission to Use Centre Equipment
30. SNZ – Delegates Forum and AGM Pack
31. Swimming Taranaki – Apologies for Central Regions Meeting
32. Swimming
33. Swimming
34. Swimming
35. Application to Sit Timekeeper Exam –
36. T Farmer – Timekeeper Exam Result – C Rose
37. T Farmer – Timekeeper Exam Result –
38. Application for Transfer – C Larsen
39. Application for Transfer – G Larsen
40. Application for Transfer – R Coleman
Outwards Correspondence
1. NZSSSC – Completed NISS Event Report
2. PNASC – Officials Cards
3. Levin Swimming Club – Officials Card
4. NZ Community Trust – Grant Invoices
5. D Farmer – Registration Update
6. D Farmer – To Kiwi West Aquatics re Carnival Entrants
7.
8. Makino Aquatic Centre – Pool Bookings
9. Freyberg Pool – Pool Bookings
10. Horowhenua Aquatic Centre – Pool Bookings
11. Aqua Management, Dannevirke – Pool Bookings
12. Statistics
13. D Farmer to Dannevirke re Carnival
14. D Farmer to Clubs re Registration Requirements
15. D Farmer to Ice re McKnights to be Changed to Unattached
16. D Farmer to
Inwards Item 36:
Inwards Item 37: Susan Judd (ph 357 3221) from Dolphin Swimming Club has qualified as a timekeeper.
MOVED inwards correspondence be accepted and the outwards correspondence endorsed.
CARRIED
Finances:
As attached.
MOVED that the Financial Report be adopted .
Linda Bartosh/Colin Rose
CARRIED
MOVED that should sufficient funds not be available in time to pay all accounts due for payment, permission be granted for the Treasurer to transfer funds from the On-Call account.
Linda Bartosh/Dianne Farmer
CARRIED
Records:
As attached.
MOVED that the records be ratified.
CARRIED
Swimming Committee Meeting
Minutes as attached.
Top Age Group Awards
Agreed that these awards would be presented to each age group from 8 years and under to 16 years and over.
Colin had come up with a list of acronym's for which to call the awards.
MOVEDthat the name for the Top Age Group Awards be Recognition of Age Group Excellence (RAGE).
Colin Rose/Geoff Bilton
CARRIED
Colin has also drafted an application form which was circulated with a few minor changes to be made.
Summer Opens and Age Group Flyers
Flyers were circulated for approval. Agreed close off date for Age Groups be 21st January. Discussion regarding entry fees for both of the fixtures.
MOVED that entry fees for both the Manawatu Summer Opens and Age Groups Championships be $6.00 per event.
CARRIED
Handbook
Charlie advised that he has made an application for a 50% reduction in the cost of production of the handbook. The outcome of this application is not yet known.
MOVED that 700x handbooks be ordered.
CARRIED
Next Meeting: Thursday 11th September at 7.30pm at Dianne's residence.
General Business
1. Sponsorship & Marketing Meeting date to be set for early October.
2. Strategic Planning Meeting. Agreed this meeting to be on Sunday 12th October 2008 at 7.00pm.
3. Central Regions Meeting. Only
4. Carnival Secretary Laptop Memory
MOVED that memory be upgraded as necessary to Carnival Secretary's laptop.
Colin Rose/
CARRIED
5. NZ Spring Team Manager. Two nominations received –
MOVED that the Team Manager for NZ Spring be
Geoff Bilton/Dianne Farmer
CARRIED
6. Handbook. Everyone was requested to carefully check the qualifying times as there were a lot of changes to these. Discussion regarding putting a note in the handbook with regards to getting any changes to National Fixture entries into Selectors no later than 3 days out from the close-off of entries at SNZ. Wording of this was agreed to.
7. Dianne advised that she is yet to receive one completed SNZ Registration Form from clubs. This is of concern as these forms are due to be sent with payment cheque to SNZ on 15th of this month. Linda to take a copy of all forms received for the Centre Registrar to keep on file.
8. Dianne advised that there is a glitch in team manager with unattached Swimmers. Clubs when entering unattached swimmers into a carnival need to notify the host club who they are so that club can make the necessary changes.
9. SNZ AGM Papers. Remits, nominations and general business items discussed. Agreed that as there were only three remits and four general business items, Linda to email Central Regions to suggest that as Wellington are the only region to date to advise that they will be in attendance, the meeting should therefore be cancelled. Any objections to the cancellation of the meeting by regions to be emailed within 24 hours of receipt of message.
There being no further business the meeting was declared closed 8.50pm.
Next Management Meeting: Sunday 5th October 2008 at 7.00pm
Strategic Planning Meeting Sunday 12th October 2008 at 7.00pm
Chairperson: ______________________________
Date: ______________________________
SWIMMING MANAWATU RECORDS FOR RATIFICATION
As at September 7 - 2008
LONG COURSE – Age Group
At the Hamilton Winter Meet - Hamilton
Cameron Blair M 12 Kiwi West 800m Freestyle 10:09.74 11/07/08
Cameron Blair M 12 Kiwi West 1500m Freestyle 19:13.87 11/07/08
SHORT COURSE - Age Group
At the Wellington SC
Jenna Buchanan F 15 Kiwi West 50m Butterfly 29.40 30/08/08
Jenna Buchanan F 15 Kiwi West 100m Butterfly 1:03.74 30/08/08
Notes:
Due to a filing error Cameron's records were not submitted for ratification in the correct time frame. They were however submitted to the records officer in good time.
Cameron's times were notable as both of them smashed Mathew Wolf times of 1998 and for those who do not know Mathew Wolf he went on to represent NZ in age group long distance swimming.
Jenna's 50m and 100m Butterfly times are the fastest any Manawatu Female Age grouper has ever swum according to the Manawatu records data base i.e. there are no records for anything as fast.
The Open records in the 50m and 100m by Anita Coy still stands.
Presented to Swimming Manawatu – 07/09/08
By the Records Officer
Charles Greenem
Wednesday, August 13, 2008
AUGUST 2008
Minutes of the Management Committee Meeting
of Swimming Manawatu held on Sunday 3rd August 2008 at 7.00pm
at
Present:
Linda Bartosh, Geoff Bilton, Leanne Brownie, Dianne Farmer, Tracey Field, Charlie Greenem, Joanna Kelly, Nancee Linney, Alan Montgomery, Braden Noel, Colin Rose
Apologies:
MOVED that the apology be accepted.
Geoff Bilton/Nancee Linney
CARRIED
Minutes:
MOVED that the minutes of the previous meeting be taken as circulated.
Dianne Farmer/Colin Rose
CARRIED
Matters Arising:
1. Starting system. Sticking button has now been fixed. Alan is still look at various websites to ascertain what models of starting systems are available and if they would be suitable.
2. Charlie has spoken with Sport Manawatu regarding the running of the Manawatu Secondary Schools Swimming Championships.
3. Charlie confirmed that the Sue Newth Pentathlon will be included in with the Ice Breaker Aquatics Carnival. Charlie advised that the previous winner of the Sue Newth Pentathlon did not receive their miniature, so two miniatures will need to be purchased this year to give to the previous recipient and this years recipient.
4. Medals for Summer Opens and Age Groups
MOVED that 120x each of Gold, Silver and Bronze medals be purchased for the Summer Opens and 350x Gold, 300x Silver and 250x Bronze medals be purchased for Age Groups.
Nancee Linney/Alan Montgomery
CARRIED
5. Charlie advised that the extra jackets in the larger sizes have been ordered. Charlie also noted that Jacket Number 2 (Size 12) is still missing. Information to be noted in Secretaries newsletter.
6. Petrol Voucher Draw for Officials. Dianne advised that the recipient of petrol vouchers (drawn at the Manawatu Winters) was Brett Dooley.
MOVED that the minutes be taken as a true and correct record.
Dianne Farmer/Geoff Bilton
CARRIED
Correspondence:
Inwards Correspondence:
1. MG Markit Graphics – Terms of Sales & Conditions
2. SNZ – Notice of Annual General Meeting
3. PNASC – Requesting Permission to Use Centre Equipment
4. School of Coaching Enrolment Form
5. Dolphin Swimming Club – Swimmer out of Centre
6. Swimming
7. National Fixture Relay Certificates
8. Application to Sit Timekeeper Exam – T Whiley
9. SNZ – Regulation Changes & Competition Review
10. Aqualine – Flyer
11. PNASC – Swimmer Competing out of Centre
12. SNZ – Technical Advisory Committee Contacts
13. SNZ – Aquatics Project Book
14. NZSSSC – Retirement of P Sharp
15. Ice Breaker Aquatics – Further Letter re NAGS Issue
16. Application to Transfer – M Finch
17. NZSSSC – Confirming NI Sec Schools Date
18. T Field – 6 Region Meet Team Managers Report
19. NZ Swimming Trust Chairmans Report
20. NZ Swimming Trust – Notice of AGM
21. NZ Swimming Trust – Financial Report
22. Feilding Swimming Club – Club Personnel
23. 2009 SNZ National Competitions Booklet
24. SNZ – Additional Feedback Requested re Regulation Changes
25. SNZ – Support the Olympic Team
26. Sport Manawatu Monthly Newsletter
27. Manawatu Sportsperson of the Year Nomination Form
28. Application to Sit Timekeeper Exam – T Whiley
29. Application to Sit Timekeeper Exam –
30. T Farmer – Timekeeper Exam Result –
31. T Farmer – Timekeeper Exam Result – T Whiley
32. D Farmer – Starter Exam Result – L Brownie
33. Swimming Taranaki – Annual Report
34. Dolphin Swimming Club – Carnival Flyer
35. NZSSSC – NISS Event Report Information Required
Outwards Correspondence
1. Email re Winter League Feedback Questionnaire
2. Email to Selectors re Qualifiers on Website
3. Reply to Kim Richardson's Email
4. Ice Breaker Aquatics – NAGS Issue
5. SNZ – Changes to Regulations Feedback
6. NZSSSC – North Island Secondary Schools Date
7. Central Regions – Date of Central Regions Meeting
Matters Arising from the Correspondence:
Inwards Item 2: Swimming New Zealand AGM weekend is 20th-21st September. Dianne will be in attendance both days, with Braden to also attend AGM on the Sunday.
Inwards Item 24: SNZ proposed amendments to regulations discussed. Email to be sent to SNZ to advise that Swimming Manawatu agree with the proposed changes.
Inwards Item 30: Elaine Carson (ph 355 4321) from Palmerston North Amateur Swimming Club has qualified as a timekeeper.
Inwards Item 31: Tanya Whiley (ph 027 746 6754) from Levin Swimming Club has qualified as a timekeeper.
Inwards Item 32: Leanne Brownie (ph 355 1533) from Palmerston North Amateur Swimming Club has qualified as a Starter.
Inwards Item 35: NZ Secondary Schools Sports Council requires completed information on the running of the North Island Secondary Schools, including financial statement. Nancee and Linda to complete and return.
MOVED inwards correspondence be accepted and the outwards correspondence endorsed.
Alan Montgomery/Leanne Brownie
CARRIED
Finances:
As attached.
MOVED that the Financial Report be adopted .
Linda Bartosh/Dianne Farmer
CARRIED
Records:
As attached.
MOVED that the records be ratified.
Charlie Greenem/Dianne Farmer
CARRIED
Swimming Committee Meeting
Minutes as attached.
Some Winter League feedback has been received.
Winters Seating. Number of seats ordered had been reduced from 130x to 100x and this proved to be the correct amount based on the size of the meet.
Draft calendar to be circulated with this months minutes.
Male / Female Swimmer of the Year. Agreed that the idea for the top male and female in each age group to each be presented with a certificate was good and the Swimming Committee to now look further into how this should be implemented (including what the name of the 'award' on the certificate should be). Agreed that Administrator to keep database of records broken and national meet achievements.
Next Meeting: Thursday 14th August at 7.30pm at Dianne's residence.
General Business
1. Nomination for Manawatu Sportsperson of the Year. Agreed that Swimming Manawatu would not be submitting a nomination this year, due to no swimmer from the region meeting the award requirements.
2. "Out of the Blue"- Swimmers Newsletter. Charlie requested if this previously issued newsletter could once again be implemented. Previously the newsletter was photocopied and posted to clubs, and then this was replaced by the newsletter being made available on the Swimming Manawatu website. Newsletter contained information such as first time record breakers, national fixture qualifiers etc. Agreed that the website was the best forum for the newsletter as this would be the best forum for clubs / swimmers to be able to contribute items for "Out of the Blue". Note to be made in the Secretaries Newsletter regarding "Out of the Blue" and to advise what sort of information would be suitable for publication.
3. Charlie was concerned that in Tracey Field's 6 Regional Fixture Team Managers Report that there was comment that some of the younger swimmers did not know what race they were meant to be swimming in. Tracey advised that this was more of a swimmer issue, and that most of the swimmers concerned were young boys in particular. Charlie advised that event information had been circulated to clubs prior to the 6 Regional Fixture.
4. Charlie to update qualifiers list on website after East Coast Juniors results have been received. Charlie agreed to undertake to update the qualifiers list at then end of each month. Agreed that even if there is no change, the date should be changed each month so that anyone looking at the list can see that it is current.
5. Charlie advised that there is now a link on the Swimming Manawatu website (at the bottom of the National Qualifiers page) to the FINA Points Calculator (which is located on the
6. Coaching Weekends. Charlie advised that the draft schedule for the Coaching Weekends is as follows:
· November 22nd / 23rd for Freestyle and Butterfly
· November 29th / 30th for Backstroke and Breaststroke
· age groups would be 11-14yrs
· restricted to 36 swimmers (on application)
· Clive Wheeler has been written to regarding the Breaststroke Session (Trevor Nicholls has also been asked for his input, though he has indicated that he will be too busy to run a session). Sue Southgate to also be contacted
· potential venues: Linton / PN Boys High /
· coaches from all Manawatu clubs to be encouraged to attend
There being no further business the meeting was declared closed 8.15pm.
SWIMMING MANAWATU RECORDS FOR RATIFICATION
As at August 3 - 2008
SHORT COURSE – Age Group
At the Manawatu Winters - Freyberg Pool
Cameron Blair M 12 Kiwi West 400m Medley 5:24.03 20/07/08
At the Trans Tasman Series - In Competition 1 at Woy Woy
Laura Baker F 14 Kiwi West 800m Freestyle 8:46.56 07/07/08
At the Trans Tasman Series - In Competition 5 at
Laura Baker F 14 Kiwi West 800m Freestyle 8:46.24 12/07/08
At the Blue Water Hotel East Coast Seniors - Napier
Jenna Buchanan F 15 Kiwi West 100m Butterfly 1:06.16 26/07/08
Notes:
Congratulations to Jenna who in breaking the 15yrs girl 100m Fly has eclipsed the oldest record in the books. The 1981 record belonged to Pamela Croad with a time of 1:06.70.
Laura Baker continues with her record breaking 800m free performances. This time she has broken the 14yrs girls
Presented to Swimming Manawatu – 03/08/08
By the Records Officer
Charles Greenem
Minutes of the Swimming committee meeting held on Thursday 17 July 2008 at Nancee Linney's residence at 7.30pm.
Present
Leanne Brownie, Dianne Farmer, Tracey Field, Charlie Greenem, Joanna Kelly, Les Linney, Nancee Linney, Braden Noel, Colin Rose
Apologies
Alan Montgomery,
Matters arising
6 Centre Meet
Only 5 regions in attendance – Wairarapa have been requested to table their concerns in regard to the timing of this fixture at the 6 Regions meeting
Winter League – evaluation form has been circulated, only a few replies to date.
General Business
Winters – 166 swimmers against 192 swimmers in 2007 – no Raumati SC or
Session durations – session 1 – 3 hours, session 2 – 3.25 hours, session 3 – 3 hours
- Charlie has decreased the number of seats as he felt we had over ordered.
- Les to collect dais from the Club rooms
- Les to collect the Khaki pockets
Protest form has been downloaded from the website
Catering – Sweet slices, Fruit, crackers with cheese and tomatoes.
008-2009 Calendar
Draft calendar set – as attached. Agreed to schedule 4 leagues. Agreed that any outside clubs should pay the same as MW swimmers
FINA points
Charlie suggested that the website provide the facility for the swimmers to calculate their FINA points. Agreed this would be a service for our members. Charlie to send the webmaster information
Sue Newth Trophy
ICE to include this in their carnival. Order of events to be as stated in the rules. Rules to be handed to the participants in the Trophy after the closing date.
SNZ Regulation Changes and review
Perused and discussed – nothing contentious that we could observe.
Male and Female Swimmer of the Year
Suggestion discussed. An idea that a certificate for each of the top male and female swimmers is a possibility. Points to come from all the local meets. A database to be kept of the records broken through the year plus a record of all achievements at National meets for consideration making the awards.
Meeting closed at 9.20pm.
Thanks to Nancee for the use of her home and supper.
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