Sun 7th Sept
Minutes of the Management Committee Meeting
of Swimming Manawatu held on Sunday 7th September 2008 at 7.00pm
at
Present:
Linda Bartosh, Geoff Bilton,
Apologies:
Dianne Farmer/
CARRIED
MOVED that
Dianne Farmer/ Geoff Bilton
CARRIED
Minutes:
MOVED that the minutes of the previous meeting be taken as circulated.
Dianne Farmer/
CARRIED
Matters Arising:
1. Charlie reported that 1 of the 2 missing tracksuit jackets has now been located and returned.
2. Additional tracksuit jackets have been ordered and received.
3. Charlie reported that there has been quite a lot of interest so far in the Sue Newth aspect of the carnival that Ice Breaker Aquatics are organising.
4. Coaching Weekend. Charlie reported that he has met with
5. Summer Open and Age Group Medals have been ordered for delivery in October.
MOVED that the minutes be taken as a true and correct record.
Geoff Bilton/
CARRIED
Correspondence:
Inwards Correspondence
1. Application to Sit Timekeeper Exam – C Rose
2. Kiwi West Swimmers out of Centre
3. Application for Transfer – M Beshlawai
4. Te Manawa – What's On
5. C Greenem – NZ Spring Team Manager Application
6. Sport Manawatu – Secondary School Sports Awards
7. Pronto Watch & Clock Co – Flyer
8. Application for Transfer –
9. Application for Transfer – L McKnight
10. Application for Transfer – K McKnight
11. Kiwi West Aquatics – Swimmers out of Centre
12. PNASC – Swimmer out of Centre
13. Te Kawau – Swimmer out of Centre
14. Dannevirke Swimming Club – Carnival / Registration Queries
15. SNZ – School of Coaching Information
16. SNZ – School of Coaching Enrolment Form
17. SNZ – Press Releases –
18. Ice Breaker Aquatics – Requesting Permission to Use Centre Equipment
19. SNZ – Database Implementation
20. Sport Manawatu – Upcoming Events Promotion
21. T Field – NZ Spring Team Manager Application
22. Application for Transfer –
23. Pub Charity – PNCC Gambling & NZ Racing Board Venue Policy Review Submission
24.
25. Swimming Taranaki – Handbook
26.
27. Dannevirke Swim Club – Advising of Cancellation of October Carnival
28. Levin Aquatic Centre – Confirmation of Pool Bookings
29. Dolphin Swimming Club – Requesting Permission to Use Centre Equipment
30. SNZ – Delegates Forum and AGM Pack
31. Swimming Taranaki – Apologies for Central Regions Meeting
32. Swimming
33. Swimming
34. Swimming
35. Application to Sit Timekeeper Exam –
36. T Farmer – Timekeeper Exam Result – C Rose
37. T Farmer – Timekeeper Exam Result –
38. Application for Transfer – C Larsen
39. Application for Transfer – G Larsen
40. Application for Transfer – R Coleman
Outwards Correspondence
1. NZSSSC – Completed NISS Event Report
2. PNASC – Officials Cards
3. Levin Swimming Club – Officials Card
4. NZ Community Trust – Grant Invoices
5. D Farmer – Registration Update
6. D Farmer – To Kiwi West Aquatics re Carnival Entrants
7.
8. Makino Aquatic Centre – Pool Bookings
9. Freyberg Pool – Pool Bookings
10. Horowhenua Aquatic Centre – Pool Bookings
11. Aqua Management, Dannevirke – Pool Bookings
12. Statistics
13. D Farmer to Dannevirke re Carnival
14. D Farmer to Clubs re Registration Requirements
15. D Farmer to Ice re McKnights to be Changed to Unattached
16. D Farmer to
Inwards Item 36:
Inwards Item 37: Susan Judd (ph 357 3221) from Dolphin Swimming Club has qualified as a timekeeper.
MOVED inwards correspondence be accepted and the outwards correspondence endorsed.
CARRIED
Finances:
As attached.
MOVED that the Financial Report be adopted .
Linda Bartosh/Colin Rose
CARRIED
MOVED that should sufficient funds not be available in time to pay all accounts due for payment, permission be granted for the Treasurer to transfer funds from the On-Call account.
Linda Bartosh/Dianne Farmer
CARRIED
Records:
As attached.
MOVED that the records be ratified.
CARRIED
Swimming Committee Meeting
Minutes as attached.
Top Age Group Awards
Agreed that these awards would be presented to each age group from 8 years and under to 16 years and over.
Colin had come up with a list of acronym's for which to call the awards.
MOVEDthat the name for the Top Age Group Awards be Recognition of Age Group Excellence (RAGE).
Colin Rose/Geoff Bilton
CARRIED
Colin has also drafted an application form which was circulated with a few minor changes to be made.
Summer Opens and Age Group Flyers
Flyers were circulated for approval. Agreed close off date for Age Groups be 21st January. Discussion regarding entry fees for both of the fixtures.
MOVED that entry fees for both the Manawatu Summer Opens and Age Groups Championships be $6.00 per event.
CARRIED
Handbook
Charlie advised that he has made an application for a 50% reduction in the cost of production of the handbook. The outcome of this application is not yet known.
MOVED that 700x handbooks be ordered.
CARRIED
Next Meeting: Thursday 11th September at 7.30pm at Dianne's residence.
General Business
1. Sponsorship & Marketing Meeting date to be set for early October.
2. Strategic Planning Meeting. Agreed this meeting to be on Sunday 12th October 2008 at 7.00pm.
3. Central Regions Meeting. Only
4. Carnival Secretary Laptop Memory
MOVED that memory be upgraded as necessary to Carnival Secretary's laptop.
Colin Rose/
CARRIED
5. NZ Spring Team Manager. Two nominations received –
MOVED that the Team Manager for NZ Spring be
Geoff Bilton/Dianne Farmer
CARRIED
6. Handbook. Everyone was requested to carefully check the qualifying times as there were a lot of changes to these. Discussion regarding putting a note in the handbook with regards to getting any changes to National Fixture entries into Selectors no later than 3 days out from the close-off of entries at SNZ. Wording of this was agreed to.
7. Dianne advised that she is yet to receive one completed SNZ Registration Form from clubs. This is of concern as these forms are due to be sent with payment cheque to SNZ on 15th of this month. Linda to take a copy of all forms received for the Centre Registrar to keep on file.
8. Dianne advised that there is a glitch in team manager with unattached Swimmers. Clubs when entering unattached swimmers into a carnival need to notify the host club who they are so that club can make the necessary changes.
9. SNZ AGM Papers. Remits, nominations and general business items discussed. Agreed that as there were only three remits and four general business items, Linda to email Central Regions to suggest that as Wellington are the only region to date to advise that they will be in attendance, the meeting should therefore be cancelled. Any objections to the cancellation of the meeting by regions to be emailed within 24 hours of receipt of message.
There being no further business the meeting was declared closed 8.50pm.
Next Management Meeting: Sunday 5th October 2008 at 7.00pm
Strategic Planning Meeting Sunday 12th October 2008 at 7.00pm
Chairperson: ______________________________
Date: ______________________________
SWIMMING MANAWATU RECORDS FOR RATIFICATION
As at September 7 - 2008
LONG COURSE – Age Group
At the Hamilton Winter Meet - Hamilton
Cameron Blair M 12 Kiwi West 800m Freestyle 10:09.74 11/07/08
Cameron Blair M 12 Kiwi West 1500m Freestyle 19:13.87 11/07/08
SHORT COURSE - Age Group
At the Wellington SC
Jenna Buchanan F 15 Kiwi West 50m Butterfly 29.40 30/08/08
Jenna Buchanan F 15 Kiwi West 100m Butterfly 1:03.74 30/08/08
Notes:
Due to a filing error Cameron's records were not submitted for ratification in the correct time frame. They were however submitted to the records officer in good time.
Cameron's times were notable as both of them smashed Mathew Wolf times of 1998 and for those who do not know Mathew Wolf he went on to represent NZ in age group long distance swimming.
Jenna's 50m and 100m Butterfly times are the fastest any Manawatu Female Age grouper has ever swum according to the Manawatu records data base i.e. there are no records for anything as fast.
The Open records in the 50m and 100m by Anita Coy still stands.
Presented to Swimming Manawatu – 07/09/08
By the Records Officer
Charles Greenem